🗂️
Folder taxonomy
A small set of clearly differentiated work-state folders instead of a maze of duplicate meanings.
ARQS-FV-019 · READY-TO-BUY OPERATIONS PACK
Stop naming files
“final-final-2.”
Get a practical folder taxonomy, filename convention, version/status rules and migration checklist customized for one small team or project library.
C$99 CAD · one time
Operational organization service only. Your team remains responsible for regulated records, privacy, statutory retention and industry-specific document-control obligations.
🏷️
Naming convention
A consistent pattern for project, document type, title, date, version and status.
🔢
Version rules
Clear rules for when to create a new version, when not to overwrite, and how FINAL differs from a version number.
✅
Status workflow
A controlled vocabulary such as WORKING, REVIEW, APPROVED, FINAL and ARCHIVED.
🚚
Migration checklist
A safe cleanup sequence that quarantines uncertain duplicates rather than deleting them blindly.
👤
Ownership map
Creator, reviewer, approver, recipient and archive/retention owner for recurring document types.
EXAMPLE RULE
Readable by humans. Sortable by systems.
PROJECT-DOCUMENTTYPE-SHORTTITLE-YYYYMMDD-vNN-STATUS.ext
Example: NORTHSTAR-SOP-CUSTOMERREFUND-20260916-v03-REVIEW.docx
Checkout asks for your team/project, main file platform and biggest file problem. ARQS then customizes the pack around that operating context without requiring private file contents to start.